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ACCOUNTING & ADMINISTRATION SPECIALIST

GBPA Architects is seeking an Accounting & Administration Specialist with basic Management Control/Controlling skills to support administrative activities and the economic monitoring of projects.
With 3–4 years’ experience, the successful candidate will manage the studio’s day-to-day accounting (accounts receivable/payable, bank reconciliations, cash flow) and support management in monitoring project costs and revenues, contributing to periodic reports and the budgeting process.

  • Position: Accounting & Administration Specialist with Controlling skills

  • Industry: Architecture Studio

  • Department: Administration & Management Control

  • Location: Milan

  • Contract Type: To be defined based on candidate profile

  • Compensation: To be defined based on candidate profile

Key Responsibilities

Accounting & Administration

  • Manage general ledger and statutory books.

  • Handle accounts receivable and payable; manage client/supplier records.

  • Perform monthly bank reconciliations.

  • Manage cashbook/petty cash and journal entries.

  • Update and monitor cash flow.

  • Prepare and check sales and purchase invoices.

  • Post basic accounting entries (fixed assets, accruals, deferrals/prepayments).

  • Manage month-end close and annual financial statements.

  • Liaise with external professionals (chartered accountant/tax advisor for year-end close; payroll/labour consultant).

  • Prepare financial reports and documentation for tax filings.

  • Assist in budget preparation and financial forecasting.

Project Support

  • Prepare SAP/SAL – Stato Avanzamento Lavori (work progress statements).

  • Support administrative and accounting management of projects.

  • Assist external collaborators with SAP/SAL and invoicing.

  • Handle project-related administrative tasks (payments, filings/registrations with public bodies, documentation).

Basic Management Control (Controlling)

  • Monitor the economics of ongoing projects, analysing timelines, costs, and margins.

  • Collect, process, and analyse project financial data to ensure budget compliance.

  • Produce periodic reports on project performance.

  • Support preparation of the annual budget and quarterly forecasts.

  • Conduct variance/actuals analysis against predefined KPIs.

  • Support financial planning and liquidity management.

Requirements

  • High school diploma or degree in Economics or related fields.

  • At least 3–4 years’ experience in administrative/accounting roles.

  • Good knowledge of accounting and tax principles.

  • Basic understanding of management control (budgeting, variance analysis, cost accounting).

  • Proficiency with common accounting and ERP/software tools.

  • Strong ability to analyse and interpret financial data.

  • Team player with high attention to detail.

Soft Skills

  • Ability to manage deadlines and multiple priorities in a dynamic environment.

  • Strong communication skills for collaboration with internal teams.

  • Reliability and discretion in handling sensitive information.

How to Apply

Please send your updated CV and a cover letter, indicating the job title, to careers@gbpaarchitects.com.

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