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OFFICE ASSISTANT

GBPA ARCHITECTS is a leading company in integrated design (architectural and MEP) for commercial and residential buildings, operating in the fields of architectural design, interior design, space planning, and retail.

As part of our growth strategy, we are looking for a new team member for the position of Office Assistant.

Responsibilities

The selected candidate will report directly to the Chief Operating Officer (COO) and will be responsible for the following tasks:

  • Office management: overall supervision of the office workflow and operations of various work teams, providing daily support;

  • Administrative support: managing the switchboard, handling general correspondence and incoming requests, welcoming clients and visitors;

  • Agenda management: continuous updating of calendars, scheduling and coordinating internal and external appointments and meetings, liaising with clients and suppliers;

  • Travel arrangements: assisting the team with travel planning and bookings, ensuring efficiency and cost-effectiveness;

  • Office supplies and space management: overseeing office spaces and inventory of materials, stationery, and supplies, ensuring all necessary resources are always available;

  • Document support: assisting with document archiving, preparing reports, presentations, and materials for meetings and projects;

  • Administrative and marketing support: assisting with the preparation of documents for tenders and procurement procedures;

  • CRM support: collecting data and contacts for the implementation of the internal CRM system.

Candidate Profile

  • Previous experience in a similar role or as an executive assistant;

  • Good command of the English language;

  • Proficiency with Windows OS and with Word, Excel, and PowerPoint;

  • Strong organizational skills and the ability to plan work, manage various tasks and time efficiently;

  • Professionalism, precision, and discretion;

  • Excellent communication, listening, and interpersonal skills;

  • Team-oriented mindset;

  • Analytical, writing, and data collection skills.

What We Offer

  • Interdisciplinary teams, as we believe the best ideas come from the experiences and cultural backgrounds of each team member;

  • A dynamic and creative work environment that encourages innovative ideas and outstanding, resilient design solutions;

  • Compensation and employment terms will be commensurate with the experience of the selected candidate.

Apply







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